Just two months to the end of the current tax year, so this month we have included articles regarding changes to the tax system that we know will be included in the March 2011 Budget; the Budget date is already announced, 23 March 2011. We have also included details of the impending Business Record Check by HMRC!

Our next newsletter will be published Tuesday 3 March 2011.

On 17 December 2010 HMRC announced their intention to roll out a programme of Business Record Checks in the second half of 2011. At present they are consulting with professional organisations regarding the scope of their enquiries. This consultation will be completed and the results published by 31 March 2011.

If your business is selected, HMRC staff will visit your premises and ask for access to all your business records. If they feel that there is a significant failure to keep proper records, penalties may be charged and additional tax assessments raised.

Here's what we know so far:

HMRC's objectives:

• Use existing powers to check business records in up to 50,000 cases annually.
• Businesses targeted will have 250 employees or less and turnover below 50m Euros. (At present exchange rates just over £40m)
• Checks to begin in the second half of 2011.
• Impose penalties for significant record keeping failures.

Issues to be resolved by present consultation process:

• Arrive at a clear understanding of record keeping obligations; primarily what records do you need to keep.
• What level of penalty should be levied to bring about the required changes in defective record keeping, and
• Should HMRC allow a "cooling off period", before penalties are charged, to give businesses time to remedy substandard record keeping.

The consultation is not concerned with whether HMRC should have powers to check business records, these already exist!

If HMRC are aware that your record keeping is defective this will no doubt trigger visits from a number of their departments. You may get additional PAYE/NIC or VAT audit checks for instance.

There are existing guidelines from HMRC on what constitutes satisfactory record keeping that will likely form the basis of their new Record Check processes. As the results of the present consultation become available we will include further information in this newsletter.

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There are two changes to the present ESC scheme that currently allow employees to receive qualifying childcare vouchers up to a value of £55 per week.

The changes from 6 April 2011 are:

1. Currently employees receiving the National Minimum Wage (NMW) cannot legally reduce their earnings, a salary sacrifice, to take part in an ESC arrangement. This has prevented some employers offering the scheme as it has to apply to all employees. HMRC have now agreed that employees earning at NMW rates can be withdrawn from the scheme and ESC offered to non NMW workers. This amendment will be back dated to apply from 2005/06 when the scheme was introduced.
2. Employees joining schemes on or after 6 April 2011 will have their tax relief equalised such that higher rate tax payers gain no additional benefit. The new weekly amounts will be: Basic rate taxpayers £55 (no change), Higher Rate taxpayers £28, and Additional Rate taxpayers £22.

Planning point

If you are a higher rate or additional rate taxpayer and you have not joined your employer's ESC scheme you may want to reconsider. Individuals in a scheme at 6 April 2011 will retain their existing level of tax relief.

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At present owners of qualifying Holiday Let property can set off losses from the letting activity against their other earnings. From 6 April 2011 you will no longer be able to do this. From 6 April 2011 you will only be able to carry losses forwards to set off against future holiday let profits.

From a tax planning point of view this offers a short window of opportunity. Any Furnished Holiday Let losses that you make up to 5 April 2011 can be set off against other earnings for 2010-11. This could be an opportunity not to miss as higher rate and additional tax rate payers may receive 40% or 50% of the losses from HMRC as tax refunds.

If you are planning extensive, qualifying repairs to your FHL property(ies) now may be a good time to implement and complete before 5 April 2011.

If you would like advice regarding this topic please call for more information.

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Although the First and Second Class postal rates are unaffected, as are franked mail and standard parcels, there are a number of postal services that will include VAT from 31 January 2011. These include:

Express and tracked services

• Special delivery 9am, stamp, franking and account customers.
• Special delivery next day, account customers only.
• Royal Mail tracked and tracked next day
• Royal Mail Same Day

International Services (EU destinations only)

• International contract services
• International Airsure
• International Admail and Admail Packets
• International redirections

Advertising, Catalogues and Magazine services

• Big Book
• Royal Mail Heavyweight
• Mail Media

Unaddressed Mail

• Door to Door

If you are a business user of these services you should be able to reclaim the VAT. However businesses that use these postal services who are not VAT registered or have Exempt Services may have to absorb the 20% VAT increase.

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1 February 2011 - Due date for corporation tax payable for the year ended 30 April 2010.

19 February 2011 - PAYE and NIC deductions due for month ended 5 February 2011. (If you pay your tax electronically the due date is 22 February 2011)

19 February 2011 - Filing deadline for the CIS300 monthly return for the month ended 5 February 2011

19 February 2011 - CIS tax deducted for the month ended 5 February 2011 is payable by today.

1 March 2011 - Due date for corporation tax due for the year ended 31 May 2010.

19 March 2011 - PAYE and NIC deductions due for month ended 5 March 2011. (If you pay your tax electronically the due date is 22 March 2011)

19 March 2011 - Filing deadline for the CIS300 monthly return for the month ended 5 March 2011.

19 March 2011 - CIS tax deducted for the month ended 5 March 2011 is payable by today.

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DISCLAIMER - PLEASE NOTE: The ideas shared with you in this email are intended to inform rather than advise. Taxpayers circumstances do vary and if you feel that tax strategies we have outlined may be beneficial it is important that you contact us before implementation. If you do or do not take action as a result of reading this newsletter, before receiving our written endorsement, we will accept no responsibility for any financial loss incurred.

Hunt Ford & Co

We have moved office recently. Our new address is:

Osborne House
143-145 Stanwell Road
Ashford
Middlesex
TW15 3QN

Tel: 01784 244404
Fax: 01784 420515

Hunt Ford & Co is a trading name of Hunt Ford & Co (Accountants) Limited and is registered at 143-145 Stanwell Road, Ashford, Middlesex, TW15 3QN under Company number 04972846.

Please contact Les Ford (Director) on: les@huntford.net